Onenote unfiled notes - how do we solve
Is OneNote good for taking notes?
Note-taking in OneNote is as easy as writing in a paper notebook, but in OneNote you can easily create space and add pages when and where you need them, move and format text anywhere on the page, search and instantly find the information you need, and tag important notes for follow-up.
I've been using OneNote for a few years now. The main reason was to be more organized. You see, I keep thinking about tasks that I have to do.
I have ideas for new articles, I need to write down the name of a new app that someone just told me about. I collected these in different places and none of them got synced. Many of them have disappeared into a black hole.
In this article I'm going to share with you some OneNote tips and tricks and how I like to use it. (Upbeat music) Before we get started, a quick thank you to Skillshare for sponsoring today's article. Skillshare is a learning platform with lots of great courses.
And I have a special link for you that gives you two months of free premium access. You can find it in the description of this article. But I'll chat more about it towards the end so stay tuned.
Now let's move on to our tips. David Allen, the author of Getting Things Done. It's a great book, by the way, and I highly recommend it if you're interested in it.
He says you have ideas and are not sticking to them. So we need to find a way to record and store design ideas externally so we can focus on actually getting those things done. This is where OneNote comes in for me.
OneNote is a digital notebook, but it's a lot more than that. I'm sure you'll agree with me by the end of this article. Let's go to my OneNote productivity tips.
Number one, Use hierarchies to organize yourself. A great feature in OneNote is that you can create your own hierarchy structure. There are three main levels, the highest level being the notebook, just like the physical notebook, they can contain many pages are sections.
Think of it like chapters in a book. And finally there are sides. These contain your actual notes.
Let's say we create a notebook for all of your recipes. We can either right click and select New Notebook or click. click add the notebook below.
The sections in this notebook could be different so we can create a section for starters, one for main courses, one for vegetarian dishes, one for desserts, and so on. You have the idea. Within the sections we add the separate pages for the actual recipe.
Here we have a recipe for a wild rice mushroom burger. We have the ingredients, the instructions and we can add pictures and even link where we got the recipe from. Aside from these recipes, I usually have notebooks for ideas for articles with different sections depending on your progress, like brainstorming, researching, or scripting.
And I have a notebook for personal things like shopping lists, vacations, etc. If you need more levels of hierarchy, you can group multiple sections into a section group, you can drag sections into the group. Another layer you can create is subpages.
To use them you need to have at least two pages in a given section. So let's say here I have a page with my meeting notes from Excel conferences, I can make Sub-P Age with the notes for each section. So I have a piece called Session Notes Excel Conference Bulgaria and sub-pages for each meeting.
To make sub-pages , just click on the page you want to turn into a subpage and choose Create Subpage. It will indent the title. You can even have a different layer for the subpage that says Subpage of a Subpage.
I don't use this like that often, but if you have a lot of notes and need detailed structure, they can be very helpful. In summary, these are the different levels of hierarchy you can have. Notebook, section group, section, page, bottom one, bottom two.
Just start with a structure that makes sense to you, you can always change it or add it later. Number two, use tags to find what you need. Tags are a great way to categorize and group notes that aren't in the same notebook or section in my general article ideas notebook, in this case for Power Query, where I have notes for learning M-basics.
Let's say this is something I want to consider doing this soon. By using the This Note dropdown tag above, I can select various default tags to add to the notes or parts of the notes. So I can mark this with Remember for later, so don't forget it.
In another notebook for my research I have a page to check out this app for a barcode reader. I can tag this note with the same tag, Remind you for the same day later, that is, even though they are in a different hierarchy, they are still grouped and it is easy to find your tag notes later. Let's say you want to review all of the notes that are marked Save for Later, all you have to do is click the search icon on the left here, then either just click in the search bar and choose from the tags below be proposed.
Or just type in what you're looking for and select the day you want. You will get a list of all the notes that contain this tag. You can either use the standard tags, but I recommend creating your own tag system through your own custom tags as well.
All you have to do is click Create a New Tag at the bottom here, and you can then name it and choose an icon for Tags like you could in previous versions of OneNote. New ones are always added below, so don't overdo it and keep the number of custom tags limited. So use tags to categorize notes.
There are many uses for tags, just use them according to your needs. For example, let's say you want to keep track of the tasks you've assigned your team members to, or use them to highlight important parts in your study notes. They make it really easy to find what you need, when you need it.
Number three, jot ideas down with sticky notes all over the place. Whenever I'm out and about, I would scribble things I don't want to forget on a piece of paper, then either they were lost or I spent a lot of time searching my back, nothing more. I discovered Sticky Notes.
The Sticky Not's are built into the OneNote app on the phone. So if I just want to write something down really quickly, I just open the OneNote app and click the buttons, Sticky Notes below, and start writing. I can also find all of my previous collected Sticky Notes right here, so when I come back to the office and want to see these notes, I'll go straight to the Sticky Notes app.
It's an app built into Windows 10. To get there, hit the start button and type sticky and you will see how it shows up here. You will find it as a separate app on your computer or laptop, while it is part of the OneNote app on your mobile phone and is automatically synchronized so that you always have your notes with you, no matter where you took them.
Number four, extract text from images. Another great feature is Optical Character Recognition, or OCR, which means that OneNote text in an image.This has two great advantages.
Well, you can copy text from images so you don't have to type it in manually. For example, I copied the screenshots into my notes. When I right click on it, I get the option to copy text from image.
I can open a new page and hear the text copied from the picture. The second benefit that I personally use a lot is that I can search for text in an image. I usually collect a lot of information from articles that I take notes on, I also do web clippings and pictures.
When I look for something specific later, I use the search function. The OCR feature also searches for the text in the image and displays all of the relevant information, including images. Number five, focus with Immersive Reader.
A great feature that I like to use when I really want to focus on a text or for proofreading is the Immersive Reader. It is now integrated with several applications such as Word, Outlook and OneNote. When you're on a page, on the View tab, clicking Immersive Reader makes it easier and faster to read.
You can change the settings for text size and color themes to your liking. This is where you can change the font too, and interesting is Comic Sans, a font that might not look appealing in a professional setting but works great for kids and is G-shaped that's how kids learn to write in school. You can also use this to practice reading with your children.
You can also use the play button below and have the text read aloud to you. Learn how to analyze whether a rental property is worth buying by calculating the cash return amount. The voice settings allow you to change the voice speed and select a female or male voice.
We're setting up an Excel template. Personally, I use OneNote. But there are many more functions that can be very helpful depending on your needs.
For example, you can draw shapes by hand and then apply ink on the shape, and OneNote will automatically convert them to shapes with straight lines and clean corners can also convert your writing to typed text, I was skeptical because I have terrible handwriting, but it manages to even convert mine. First, use the lasso selection to choose what you want to convert, then just click Ink to Text here. I don't use this feature often because I type faster , but it can be useful if you prefer to write your notes by hand.
You can even use OneNote for math problems. You can handwrite an equation, use the lasso selection to select it, then click Math. Ink to Math above can convert it to typed text.
But that's not all, you can actually ask, click Choose an option and solve the equation. And if you're interested, you can even show the stepson how to solve it. Pretty cool right? Don't tell your teachers.
There are different versions of OneNote like One or 2013 or OneNote 2016. But the official version of the app is now only called OneNote. It is available in Windows. and also for Mac Plus, it's free and it syncs across all of your devices, so you see, there are m all ways you can use OneNote to be more organized and productive.
If you have a favorite feature, share them with us below, and if you have anything new to share with OneNote that I didn't cover in this article, share that below too. If you're like me and want to achieve more in less time, I recommend taking the productivity courses on Skillshare. Skillshare offers thousands of inspiring courses and topics, including productivity, freelancing, technical skills like office skills, and much more.
One of the last courses I took at Skillshare was Simple Productivity, How to Do More with Less. This course made me think twice about my daily to-do list. I realized that it's not about how much I've accomplished in a certain amount of time, but about deciding what matters.
And that's not easy, because everything matters at first glance. I really appreciate the tools, that were shared on this course to help me out. If you are interested in taking this course or any of the thousands of c classes on Skillshare, click the link in the description box below to get a two month free premium membership that gives you unlimited access.
After two months, an annual subscription costs less than $ 10 per month, which makes learning new skills very affordable to watch, and I hope this article gave you some ideas on how to use OneNote can to improve your daily processes. If you liked it, give it a thumbs up - you want to learn new skills. And I'll see you in the next article. (upbeat music)
How do I delete Unnoled notes from OneNote?
Unfiled Notes is one of the default system folders in OneNote. You can't really delete it - OneNote will just keep recreating it.
- Hey everyone, Neil Malek, with crack training here brings you another everyday office article. And in today's article, I want to talk about the basic structure of a OneNote notebook. So a OneNote notebook is the container for information about a particular facet of your world.
Very often this container will be for everything related to a specific projector, a specific client, a specific team, or just any other facet of your world. It could be something you keep your recipes in, or it could be where you keep your travel information, things like that. And in this notebook the most obvious structures we have are tabs or sections and then the sections that contain pages.
Let's go ahead and see how that works, as I go into planning here, the first thing you'll want to notice is that you can right click on the tab and rename that tab. So maybe this would be Pre-Project Analysis, the new name for this thing would be right click on this tab and decide to change its color. So I can do this blue because I think blue is a good place to start.
And then we have these pages. Note on the right, we have the option to add a new page, and we have that first page right here. Each page is unnamed until we use this text box here to give it a name.
So in the pre-project analysis we could say that this is something like the first idea of managers. So, executives, so when the executives came up with the idea of starting a Facebook marketing team, this is the project for them. And then I can either use the Add Page button on the right or the keyboard shortcut Ctrl + N to create a new blank Page.
Note on the right, it's also called Untitled Page. And I can make this page something like Call first meeting of team members. Okay, so we can create sections that have names and colors associated with them, and then create pages that relate to specific moments in time or parts of information that are relevant to us.
But there are two other structures that we could opt for. The first and most useful to me personally is the subpage. So when we create pages we can click Ctrl + N again, or we can use the little plus sign that comes up here.
We use the little plus sign here, whatever we want to do, let's say, after the first idea from executives, I'll create a page here. Make a new blank page, and I call this something like a discussion with S. Ryan.
So, Samantha Ryan, the CEO, we had a discussion with Samantha about what she thinks of this team. And after that I come to the little plus sign here, and I'll say this is a discussion with W Randolph. So, Willy Randolph, the CMO, we had a chat with the CMO about what that looked like.
Now the thing is, S Ryan and W Randolph, these two people, you are executives. So it stands to reason that these should be subordinated to the Executive Idea Generation page. All We Have I just click this page on the right and then just drag it to the right as if I were starting the discussion with S.
Ryan under the Nest Initial Ideation by Executives. In the same way I can click and drag the discussion with W Randolph and nest this discussion page under the heading Executives, once that's done I now have a little arrow next to Initial Ideation by the Executives, and you can see me here The two subpages, which are located under Initial Ideation by Executives, can expand and collapse. I come to this point right here, between the discussion with W Randolphand, the first meeting of the team members and clicking the little plus sign.
Notice that this new untitled page is immediately embedded under the first idea of executives. It is immediately subordinate to the main discussion with the marketing team, shall we say, marketing management. Okay, now we have the discussion with Samantha Ryan, the discussion with William Randolph, and the discussion with the overall marketing management team.
And they are all under the Executive Idea Generation page, click to expand and collapse. Now I can go even one step deeper. So if W Randolph is a marketing let's say CMO, right? Then the discussion with marketing management could be subordinate to that.
I can click and drag that down which subordinates the discussion with Marketing Management W Randolph to the new subpage. And then when I create new pages with Ctrl + N I can put that page right there on the same level again. But here's a little one Period on that, subpages, that's what we do.When you get here, you don't get the little drop-down arrow.
So we can hide all subpages from the main page. But we can't collapse the subpages under a subpage like me. It makes sense to create subpages of a main page so we can see the structure of the information, but here's another tool we can use to organize ourselves in OneNote.
If we right click on the tabs here at the top of the screen, you can see that you can create a new section group, we will create a section group, which makes sense. We're going to group the tabs together. But see how that actually comes about.
I'm going to click New Section Group Test Group here so we can see it in action. Notice that this is a button and that I can take something like budgeting and drag it into the test group. There it is, and budgeting is in now.
Notice here, Facebook Marketing Team Notebook, Test Group. This budgeting tab is located in the group in the notebook. I can use this little up arrow here to go back one level.
And you see how the budgeting tab lives now within the section group here? I'll take Creative and drag that in and let go. I take Marketing Ideas and drag that in there and let go of o Now all I can see is the pre-project analysis tab here and then I have this group that I can hit the button for and see the other tabs, when I do that Feeling like I can take the Budgeting tab and move it up level, I can put it on the arrow, do you see that right there? Let me go back to the test group, I click on Creative, drag it over the arrow and leave let's go and it's back from the test group. So for me I don't like the idea of my tabs disappearing, but what I can see is this: I right click on this group, choose Rename and I'll name this one archive, and then I'll name another Create a group by right clicking the Section tab, clicking New Section Group, and I'll call this group Future Steps, Creative Stage and Marketing Ideas.
We have the pre-project analysis behind us. It makes sense to me that to keep things tidy, I could drag the Pre-Project Analysis tab, e Archive, and let go, and I can go up one level again and just see budget, creative, and marketing ideas. Now let's click that little plus signs here and create a rating tab, so we'll be rating the quality of our creatives after our marketing goes live.
I don't really need this tab right now, so I can take Assessment and drag into Future Steps. And so I now have two tabs in my notebook that are for the future and the past. So I don't really need to see them now, only those who are really active make sense to me.
If I took a different direction now, and I had a really huge notebook about many, many different phases of the business, maybe I would create groups for different clients that I have had. Or if I did this on a personal level, I might decide to create section groups for the different trips I took or the different types of cuisine I kept track of my recipes for, stuff like that. (happy rock music)
How do I move quick notes in OneNote?
To move a quick note to a section in an open notebook, drag a page tab to a section in the Notebooks pane. To delete a quick note, right-click a page tab and then, on the shortcut menu that appears, click Delete.
What happens when you close a notebook in OneNote?
Note: When you close a notebook, you're only removing it from the list of notebooks displayed. ... You are not deleting the notebook. If you want to, you can permanently delete a notebook.
Where are the unfiled notes in OneNote 2016?
If you upgraded to OneNote 2016 from a previous version, some of your notes may have been collected in a special section called Quick Notes. Prior to OneNote 2013, this section was called Unfiled Notes.
Is there a way to permanently delete notes from OneNote?
In the Restore Page window, select the notebook and section from the list and click on the button “ Restore .” If you want to permanently delete the notes then select the option “ Empty Deleted Notes ” from the Deleted Notes drop-down menu.
What do you need to know about OneNote?
OneNote is a place for gathering, organizing, searching, and sharing notes, clippings, thoughts, reference materials, and other information. All your notes will be visible here —organized by notebooks, sections, and pages. You can create them by clicking File > New.
Where do I find quick notes in OneNote?
Choose File > Open. Under Recent Notebooks, choose the notebook you'd like to open. Look through the sections and pages of your reopened notebooks, or perform another notebook search. If you upgraded to OneNote 2016 from a previous version, some of your notes may have been collected in a special section called Quick Notes.