Onenote default notebook - how to tackle
How do I change the default OneNote in Outlook?
Next to the item labeled ONENOTE - URL:OneNote protocol, click + Choose a default, and then select your preferred version of OneNote from the popup menu. For example, choose OneNote if you want to always open your notebooks in the OneNote desktop app.
I've been using OneNote for a few years now. The main reason was to be more organized. You see, I keep thinking about tasks that I have to do.
I have ideas for new articles, I need to write down the name of a new app that someone just told me about. I collected these in different places and none of them got synced. Many of them have disappeared into a black hole.
In this article I'm going to share with you some OneNote tips and tricks and how I like to use it. (Upbeat music) Before we get started, a quick thank you to Skillshare for sponsoring today's article. Skillshare is a learning platform with lots of great courses.
And I have a special link for you that gives you two months of free premium access. You can find it in the description of this article. But I'll chat more about it towards the end so stay tuned.
Now let's move on to our tips. David Allen, the author of Getting Things Done. It's a great book, by the way, and I highly recommend it if you're interested in it.
He says you have ideas and are not sticking to them. So we need to find a way to record and store design ideas externally so we can focus on actually getting those things done. This is where OneNote comes in for me.
OneNote is a digital notebook, but it's a lot more than that. I'm sure you'll agree with me by the end of this article. Let's go to my OneNote productivity tips.
Number one, Use hierarchies to organize yourself. A great feature in OneNote is that you can create your own hierarchy structure. There are three main levels, the highest level being the notebook, just like the physical notebook, they can contain many pages are sections.
Think of it like chapters in a book. And finally there are sides. These contain your actual notes.
Let's say we create a notebook for all of your recipes. We can either right click and select New Notebook or click. click add the notebook below.
The sections in this notebook could be different so we can create a section for starters, one for main courses, one for vegetarian dishes, one for desserts, and so on. You have the idea. Within the sections we add the separate pages for the actual recipe.
Here we have a recipe for a wild rice mushroom burger. We have the ingredients, the instructions and we can add pictures and even link where we got the recipe from. Aside from these recipes, I usually have notebooks for ideas for articles with different sections depending on your progress, like brainstorming, researching, or scripting.
And I have a notebook for personal things like shopping lists, vacations, etc. If you need more levels of hierarchy, you can group multiple sections into a section group, you can drag sections into the group. Another layer you can create is subpages.
To use them you need to have at least two pages in a given section. So let's say here I have a page with my meeting notes from Excel conferences, I can make Sub-P Age with the notes for each section. So I have a piece called Session Notes Excel Conference Bulgaria and sub-pages for each meeting.
To make sub-pages , just click on the page you want to turn into a subpage and choose Create Subpage. It will indent the title. You can even have a different layer for the subpage that says Subpage of a Subpage.
I don't use this like that often, but if you have a lot of notes and need detailed structure, they can be very helpful. In summary, these are the different levels of hierarchy you can have. Notebook, section group, section, page, bottom one, bottom two.
Just start with a structure that makes sense to you, you can always change it or add it later. Number two, use tags to find what you need. Tags are a great way to categorize and group notes that aren't in the same notebook or section in my general article ideas notebook, in this case for Power Query, where I have notes for learning M-basics.
Let's say this is something I want to consider doing this soon. By using the This Note dropdown tag above, I can select various default tags to add to the notes or parts of the notes. So I can mark this with Remember for later, so don't forget it.
In another notebook for my research I have a page to check out this app for a barcode reader. I can tag this note with the same tag, Remind you for the same day later, that is, even though they are in a different hierarchy, they are still grouped and it is easy to find your tag notes later. Let's say you want to review all of the notes that are marked Save for Later, all you have to do is click the search icon on the left here, then either just click in the search bar and choose from the tags below be proposed.
Or just type in what you're looking for and select the day you want. You will get a list of all the notes that contain this tag. You can either use the standard tags, but I recommend creating your own tag system through your own custom tags as well.
All you have to do is click Create a New Tag at the bottom here and you can then name it and choose an icon for it Tags like you could in previous versions of OneNote. New ones are always added below, so don't go overboard and keep the number of custom tags limited. So use tags to categorize notes.
There are many uses for tags, just use them according to your needs. For example, let's say you want to keep track of tasks you've assigned to your team members or use them to highlight important parts in your study notes. They make it really easy to find what you need, when you need it.
Number three, jot ideas down with sticky notes all over the place. Whenever I'm out and about, I would scribble things I don't want to forget on a piece of paper, then either they were lost or I spent a lot of time searching my back, nothing more. I discovered Sticky Notes.
The Sticky Not's are built into the OneNote app on the phone. So if I just want to write something down really quickly, I just open the OneNote app and click the buttons, Sticky Notes below, and start typing. I can also find all of my previous collected Sticky Notes right here, so when I come back to the office and want to see these notes, I'll go straight to the Sticky Notes app.
It's an app built into Windows 10. To get there, hit the start button and type sticky and you will see how it shows up here. You will find it as a separate app on your computer or laptop, while it is part of the OneNote app on your mobile phone and is automatically synchronized so that you always have your notes with you, no matter where you took them.
Number four, extract text from images. Another great feature is Optical Character Recognition, or OCR, which means that OneNote text in an image.This has two great advantages.
Well, you can copy text from images so you don't have to type it in manually. For example, I copied the screenshots into my notes. When I right click on it, I get the option to copy text from image.
I can open a new page and hear the text copied from the picture. The second benefit that I personally use a lot is that I can search for text in an image. I usually collect a lot of information from articles that I take notes on, I also do web clippings and pictures.
When I look for something specific later, I use the search function. The OCR function also searches for the text in the image and displays all relevant information, including images. Number five, focus with Immersive Reader.
A great feature that I like to use when I really want to focus on a text or for proofreading is the Immersive Reader. It is now integrated with several applications such as Word, Outlook and OneNote. When you're on a page, on the View tab, clicking Immersive Reader makes it easier and faster to read.
You can change the settings for text size and color themes to your liking. This is where you can change the font too, and interesting is Comic Sans, a font that might not look appealing in a professional setting but works great for kids and is G-shaped that's how kids learn to write in school. You can also use this to practice reading with your children.
You can also use the play button below and have the text read aloud to you. Learn how to analyze whether a rental property is worth buying by calculating the cash return amount. The voice settings allow you to change the voice speed and select a female or male voice.
We're setting up an Excel template. Personally, I use OneNote. But there are many more functions that can be very helpful depending on your needs.
For example, you can draw shapes by hand and then apply ink on the shape, and OneNote will automatically convert them to shapes with straight lines and clean corners can also convert your writing to typed text, I was skeptical because I have terrible handwriting, but it even manages to convert mine, first use the lasso selection to choose what you want to convert, then just click Ink to Text here, I don't use this feature often because I type faster, but it can be useful if you prefer to write your notes by hand. You can even use OneNote for math problems. You can handwrite an equation, use the lasso selection to select it, then click Math.
Ink to Math above can convert it to typed text. But that's not all, you can actually ask, click Choose an option and solve the equation. And if you're interested, you can even show the stepson how to solve it.
Pretty cool right? Don't tell your teachers. There are different versions of OneNote like One or 2013 or OneNote 2016. But the official version of the app is now only called OneNote.
It is available in Windows. and also for Mac Plus, it's free and it syncs across all of your devices, so you see, there are m all ways you can use OneNote to be more organized and productive. If you have a favorite feature, share them with us below, and if you have anything new to share with OneNote that I didn't cover in this article, share that below too.
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This course made me think twice about my daily to-do list. I realized that it's not about how much I've accomplished in a certain amount of time, but about deciding what matters, and that's not easy, because everything is important at first glance. I really appreciate the tools, that were shared on this course to help me out.
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If you liked it, give it a thumbs up - you want to learn new skills. And I'll see you in the next article. (upbeat music)
How do I change the default folder in OneNote?
- Click File > Options > Save & Backup.
- Under Save, in the Paths list, click Backup Folder, and then click Modify.
- In the Select Folder dialog box, navigate to the location of the folder where you want OneNote to store backup files, and then click Select.
What is the default location for OneNote files?
Where Are OneNote Files Stored. By default, OneNote saves notebooks to the Documents folder in your OneDrive account. You can create local notebooks that are saved to your hard drive, but only in the OneNote 2016 Windows desktop app, not in OneNote for Mac or the OneNote for Windows 10 universal app.
I'll show you it's a single notebook from a SharePoint 2010 site to Office 365 OneDrive for Business. We'll start with the source location, which is a site hosted by SharePoint 2010. You will see what I have here is a dedicated OneNote document library that I have Notebook called MVP Summit 2012 and when I get into it you will see that it contains the sections and files that are part of that one file .
What I'm going to do now is I open this up. So when I select the 'Open Notebook' option it will download and then when I choose to open it it will now open in myOneNote which is now on my desktop when you right click on the notebook name click and go to the properties you will see that it is currently using the local drive win10 admin ok so what we have to do is change the location and point it to office 365 onedrive forbusiness now we don’t know what that Usually is, so we need to figure this out, to do what you need to do, you'll never have to navigate to youronedrive for business in Office 365 and you'll see that you'll need to create at least one OneNote notebook in those areas to use them we can actually get the path name New just go to the new option up here and select Onenotebook and then create that one name and it will be there now saved. Once you have a OneNote notebook in your OneDrive for Business, you need to open it up on your desktop, ok what the heck? see here is that I've already synced it and downloaded it to my desktop in case you haven't already, basically the easy way to do it is just click on the notebook and what you will notice at the top of the screen here in the middle, is open in OneNote as soon as it is open in the browser, select that and then inonedrive will open it on your desktop.
Okay so let me just go back to my one-drive store so that now we have the notebook loaded into our one-drive on the desktop which we are going to do right click on it we go to properties and you will see that the location now shows a drive and the Office 365 tenant. I select the Change Location button here and in a minute it'll pop up windows explorer allowing me to move it but I don't want to move this, what I want to do is just capture the url , for which our one-drive is located. Just click in that area and then I hit C to copy that, or I can right click here again and just copy, in which case if I right click on it and I'll cut that out again right click on it and then copy, okay then I'll cancel this because I don't really want to move this one, then I go to the one I was just working on on the MVP summit and right click go Do this to the properties and you will see that I can now go in and change the location, what I am going to do here is go in here and paste the url I just copied from my Office 365 OneNote, but think from the fact that we don't have to do anything to get rid of theOneNote's name, that we've just copied it from backspace over it until you essentially have the slash of the document slashed at the same time Just press that to do it, it will redirect you to your Office 365 location.
Now you may have to log in to do this, so now we've done that, all we have to do is select this area and what we'll see in a minute is the notebook starting to transfer to this one Location starts and then starts syncing, and we get a message here that the notebook is now being synchronized with the new location to check that we are correct. Click and go properties again You will see that it is now OneDrive for the Office 365 means if we go to our Office 365 tenant and refresh this page ok, so what we should see is a new notebook in this case it callold downloads ok so if we dig into it Hopefully it has at least synced the initial information , okay, if you copied it first you will see this message again that the sex section is corrupt, but it's not really that it didn't get the synchronization tion has still been completed, but you will find here that we have our OneDrive for Business area. We have our administrator and if I go to my notebook here you can see that I have my OneNoteonedrive for Business and administrator, so I basically have the same structure so it will obviously take a minute or two for Office to sync 365 but when it's done you basically won't see the era about the corrupted file so here we have it synced up here, you will see the page is now 2012 Office 365 MVPsummit summary and again, if we go here we'll see that is exactly the same, so it's that easy to move a Documentone notebook from a SharePoint 2010 site to Office 365, OneDrive for Business, the main trick you probably have to do is in the Basically right click on the name of the notebook go into properties and go to change location and then you just have to find another notebook that's already there so you can get a copy of the url and then use it in the one you really want to move, it's that simple, hopefully you have some information out of it and it will help you with office 365 easier to work with and I know thank you very much for looking at you
How do I go back to old OneNote?
Using the View tab in the Ribbon menu, select Page Versions, then you can restore or delete a version or copy previous content to the main/current page.
How do I change the default OneNote app?
Select System, choose ‘ Default apps ’ and then scroll to the bottom of the list to find ‘ Set defaults by app ’ entry. Click on this link and in the list under ‘ Set your default programs ’, find the OneNote (desktop) version, and select ‘ Set this program as default ’. Click OK to save your changes.
How to set a default notebook in quick notes for OneNote?
Open Action Center and click on Note. 2. Click on the hamburger icon (three dash stacked top to bottom) located at the top left corner of the screen. 3. Click on Settings. 4. The Settings menu opens in the right side. Select Options. 5. Scroll down and come to Quick Notes. Under the option, you will find an option Choose a Notebook for Quick Notes.
What are the properties of a Microsoft OneNote notebook?
Microsoft OneNote notebooks have a few properties you may want to adjust, such as display name, default saving location, and default version (2007, 2010, 2013, 2016 etc.). To change these properties, right-click the notebook name then select Properties .
Are there default fonts for Microsoft OneNote notes?
Desktop versions of Microsoft OneNote allow you to specify default font settings for notes. This means future notes will be created with your updated defaults.