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Onenote file structure - a solution to

How do I structure OneNote?

Let's get started.
  1. Create Multiple Notebooks. I like OneNote because it offers a hierarchical folder structure.
  2. Create Sections and Section Groups. Click on the Notebook to open it.
  3. Create Pages and Subpages.
  4. Use Search to Find Notes.
  5. Use Tags.
  6. Reorder Notes.
  7. Sort Pages.
  8. Color Code Your Notes.

I've been using OneNote for a few years now.

The main reason was to be more organized. You see, I keep thinking about tasks that I have to do. I have ideas for new articles, I need to write down the name of a new app that someone just told me about.

I collected these in different places and none of them got synced. Many of them have disappeared into a black hole. In this article I'm going to share with you some OneNote tips and tricks and how I like to use it. (Upbeat music) Before we get started, a quick thank you to Skillshare for sponsoring today's article.

Skillshare is a learning platform with lots of great courses. And I have a special link for you that gives you two months of free premium access. You can find it in the description of this article.

But I'll chat more about it towards the end so stay tuned. Now let's move on to our tips. David Allen, the author of 'Getting Things Done.' A great book by the way, and I highly recommend it if you are interested.

He says you have ideas and are not sticking to them. So we need to find a way to record and store design ideas externally so we can focus on actually getting those things done. This is where OneNote comes in for me.

OneNote is a digital notebook, but it's a lot more than that. I'm sure you'll agree with me by the end of this article. Let's go to my OneNote productivity tips.

Number one, Use hierarchies to organize yourself. A great feature in OneNote is that you can create your own hierarchy structure. There are three main levels, the highest level is the notebook, just like the physical notebook, they can contain many pages are sections.

Think of it like chapters in a book. And finally there are sides. These contain your actual notes.

Let's say we create a notebook for all of your recipes. We can either right click and select New Notebook or click. click add the notebook below.

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The sections in this notebook could be different so we can create a section for starters, one for main courses, one for vegetarian dishes, one for desserts, and so on. You have the idea. Within the sections we add the separate pages for the actual recipe.

Here we have a recipe for a wild rice mushroom burger. We have the ingredients, the instructions and we can add pictures and even link where we got the recipe from. Aside from these recipes, I usually have notebooks for ideas for articles with different sections depending on your progress, like brainstorming, researching, or scripting.

And I have a notebook for personal things like shopping lists, vacations, etc. If you need more levels of hierarchy, you can group multiple sections into a section group, you can drag sections into the group. Another layer you can create is subpages.

To use them you need to have at least two pages in a given section. So let's say here I have a page with my meeting notes from Excel conferences, I can create sub-P Age with the notes for each section. So I have a piece called Session Notes Excel Conference Bulgaria and sub-pages for each meeting.

To make sub-pages , just click on the page you want to turn into a subpage and choose Create Subpage. It will indent the title. You can even have a different layer for the subpage that says Subpage of a Subpage.

I don't use this like that often, but if you have a lot of notes and need detailed structure, they can be very helpful. In summary, these are the different levels of hierarchy you can have. Notebook, section group, section, page, bottom one, bottom two.

Just start with a structure that makes sense to you, you can always change it or add it later. Number two, use tags to find what you need. Tags are a great way to categorize and group notes that aren't in the same notebook or section in my general article ideas notebook, in this case for Power Query, where I have notes for learning M-basics.

Let's say this is something I want to consider doing this soon. By using the This Note dropdown tag above, I can select various default tags to add to the notes or parts of the notes. So I can mark this with Remember for later, so don't forget it.

In another notebook for my research I have a page to check out this app for a barcode reader. I can tag this note with the same tag, Remind you for the same day later, that is, even though they are in a different hierarchy, they are still grouped and it is easy to find your tag notes later. Let's say you want to review all of the notes that are marked Save for Later, all you need to do is click the search icon on the left here, then either just click the search bar and choose from the tags below be proposed.

Or just type in what you're looking for and select the day you want. You will get a list of all the notes that contain this tag. You can either use the standard tags, but I recommend creating your own tag system through your own custom tags as well.

All you have to do is click Create a New Tag at the bottom here, and you can then name it and choose an icon for Tags like you could in previous versions of OneNote. New ones are always added below, so don't overdo it and keep the number of custom tags limited. So use tags to categorize notes.

There are many uses for tags, just use them according to your needs. For example, let's say you want to keep track of the tasks you've assigned to your team members or use them to highlight important parts in your study notes. They make it really easy to find what you need, when you need it.

Number three, jot ideas down with sticky notes all over the place. Whenever I'm out and about, I have scrawled things I don't want to forget on a piece of paper, then either they're lost or I've spent a lot of time searching my back, nothing more. I discovered Sticky Notes.

The Sticky Not's are integrated into the OneNote app on the phone. So if I just want to write something down really quickly, I just open the OneNote app and click the buttons, Sticky Notes below, and start writing. I can also find all of my previous collected Sticky Notes right here, so when I come back to the office and want to see these notes, I'll go straight to the Sticky Notes app.

It's an app built into Windows 10. To get there, hit the start button and type sticky and you will see how it shows up here. You will find it as a separate app on your computer or laptop, while it is part of the OneNote app on your mobile phone and is automatically synchronized so that you always have your notes with you, no matter where you took them.

Number four, extract text from images. Another great feature is Optical Character Recognition, or OCR, which means OneNote text in an image.This has two great advantages.

Well, you can copy text from images so you don't have to type it in manually. For example, I copied the screenshots into my notes. When I right click on it, I get the option to copy text from image.

I can open a new page and hear the text copied from the picture. The second benefit that I personally use a lot is that I can search for text in an image. I usually collect a lot of information from articles that I take notes on, I also do web clippings and pictures.

When I look for something specific later, I use the search function. The OCR function also searches for the text in the image and displays all relevant information, including images. Number five, focus with Immersive Reader.

A great feature that I like to use when I really want to focus on a text or for proofreading is the Immersive Reader. It is now integrated with several applications such as Word, Outlook and OneNote. When you're on a page, on the View tab, clicking Immersive Reader makes it easier and faster to read.

You can change the settings for text size and color themes to your liking. This is where you can change the font too, and interesting is Comic Sans, a font that might not look appealing in a professional setting, but works great for kids and is G-shaped, that's how kids learn to write in school. You can also use this to practice reading with your children.

You can also use the play button below and have the text read aloud to you. Learn how to analyze whether a rental property is worth buying by calculating the cash return amount. The voice settings allow you to change the voice speed and select a female or male voice.

We're setting up an Excel template. Personally, I use OneNote. But there are many more functions that can be very helpful depending on your needs.

For example, you can hand draw shapes and then apply ink on the shape, and OneNote will automatically convert them to shapes with straight lines and neat corners can also convert your writing to typed text, I was skeptical because I have terrible handwriting, but it manages to even convert mine. First, use the lasso selection to choose what you want to convert, then just click Ink to Text here. I don't use this feature often because I type faster , but it can be useful if you prefer to write your notes by hand.

You can even use OneNote for math problems. You can handwrite an equation, use the lasso selection to select it, then click Math. Ink to Math above allows you to convert it to typed text.

But that's not all, you can actually ask, click Choose an option and solve the equation. And if you're interested, you can even show the stepson how to solve it. Pretty cool right? Don't tell your teachers.

There are different versions of OneNote like One or 2013 or OneNote 2016. But the official version of the app is now only called OneNote. It is available in Windows. and also for Mac Plus, it's free and it syncs across all of your devices, so you see, there are m all ways you can use OneNote to be more organized and productive.

If you have a favorite feature, share them with us below, and if you have anything new to share with OneNote that I didn't cover in this article, share that below too. If you're like me and want to achieve more in less time, I recommend taking the productivity courses on Skillshare. Skillshare offers thousands of inspiring courses and topics, including productivity, freelancing, technical skills like office skills, and much more.

One of the last courses I took at Skillshare was Simple Productivity, How to Do More with Less. This course made me think twice about my daily to-do list. I realized that it's not about how much I've accomplished in a certain amount of time, but about deciding what matters.

And that's not easy, because everything matters at first glance. I really appreciate the tools, that were shared on this course to help me out. If you are interested in taking this course or any of the thousands of c classes on Skillshare, click the link in the description box below to get a two month free premium membership that gives you unlimited access.

After two months, an annual subscription costs less than $ 10 per month, which makes learning new skills very affordable. Thank you for watching and I hope this article gave you some ideas on how to do it Use OneNote to improve your day-to-day processes. If you liked it, give it a thumbs up - you want to learn new skills.

And I'll see you in the next article. (upbeat music)

What is the OneNote file format?

OneNote files have a . one filename extension.

What is the best way to structure in OneNote?

Tips:
  1. Follow a specific structure. Your first OneNote page should tell users how to use and update the OneNote.
  2. Use Tags properly. They make it easy to find to-do lists, etc.
  3. Chose an organization structure. At TierPoint, we group our notes by application/technology. Make OneNote work for you, not the other way around.

How do OneNote files work?

When you create a new Notebook, OneNote creates a folder that matches the name of your notebook. WARNING: If you rename (or delete) this folder, OneNote will not be able to correct sync your data. Within that file folder, you will find individual OneNote (. one) files – one for each section tab.13 mei 2014

How to describe the structure of a OneNote document?

Structure Overview 1 Section. Metadata and properties include the section name, identification of the pages that are contained in the section, and the order in which those pages appear. 2 Page. User-defined content in a OneNote document is contained inside a page. 3 Properties and Property Sets. 4 OneNote Notebook.

Where does OneNote go in a Windows file?

As explained above, OneNote creates a Windows file for each OneNote Section and puts it in a folder named for the OneNote Notebook. However, in the Windows file structure, that local OneNote Notebook folder is under what is called a 'Backup' folder (see default location above).

How are OneNote notebooks organized page by page?

Just like a regular spiral paper notebook, OneNote notebooks are built page by page. You can organize them into sections or section groups. With so much flexibility, you must have a thorough strategy and plan how you want to use the notebook. With the tips discussed in this article, you can organize and manage notebooks in a better way.

How can I make OneNote work for me?

Here are a few other little tips that you can use to make OneNote work for you. If you are capturing notes for a meeting, you can insert the meeting details into any page. Click the Meeting Details button on the Home tab of the ribbon and choose the meeting (your meetings are pulled from Outlook).

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