Outlook phone message - viable solutions
Does Outlook have a phone message feature?
Outlook doesn't have a built in phone message option.
I'm Rudy Stebih and welcome to our new Help Desk series for Microsoft Outlook 2010. In our first episode, entitled - Outlook Mobile Alert, I will show you how to set up Outlook 2010 to receive important e-mails or messages on your mobile phone , without getting pampered by a complex integration process. For those of you who still have a basic cell phone, the Outlook Mobile Alert System allows you to reply to your urgent email messages and keep up to date with your calendar appointments Start Outlook 2010, navigate to the 'Home' tab and select 'Forward as text message' from the 'More' drop down menu.
A pop-up window will inform you that you need to create an SMS account. Click Next to continue. The 'Outlook Mobile Service Account' window will appear, enter your service provider url and required credentials.
If you don't have an account built into Outlook for mobile text messaging, click on 'Find your mobile text messaging service' and you will get there go to the microsoft web portal where you can select your country of residence and your cellular operator. After selecting your desired cellular operator, a list of cellular operators will appear, select your desired operator, in this case I have selected the 'Red Oxygen' service. Once the service provider's website appears, select the 'Start Free Trial' button in the center of the screen to sign in and receive your 100 free text messages on your account, once you get your account details enter them into Outlook and click the 'Test Account Settings' button to send a test SMS to your mobile phone, if all goes well you should have received your test message on your phone and you can now press the OK button to continue.
Now we need to adjust the mobile settings. Go to the 'File' menu and click on 'Options'. The Outlook Options window appears.
Click on 'Mobile' in the left pane to configure mob file and notification options, this is where you specify which notifications should be sent. For example, your calendar notifications, your reminders and the forwarding of your Outlook items. For example, to configure the forwarding of Outlook items, click on 'Configure forwarding'.
The Mobile Notification window appears. Here you enter the recipient number (in most cases yours) to whom you want to forward e-mails. Activate the options you want.
Based on your service provider's charges for delivering text messages through Outlook, be very careful Select these redirect options. Click OK to continue. Now click Mobile Options.
This is where you can choose the format of the Outlook item that you send to the mobile phone. Under 'Multimedia Message', select the screen resolution of your mobile phone and click OK to continue. Now click 'OK' to close the Outlook options and we are set up on how to automatically send Outlook notifications to your mobile phone, now we're going to show you how to send a sample text message to EVERY phone.
Navigate to the 'Home' tab and under 'New Items' click on Text Message. Enter the mobile number of the recipient you want, enter the message and click Send. The recipient will receive the text message on his or her Please be sure to visit our new website at www.helpdesktv.ca.
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Can outlook make phone calls?
To make a call click on a contact in your Outlook contact folder and press the phone icon on the toolbar. Your phone will ring and the requested contact will be called.
This is Michael Takos from the Enterprise Data and Analytics team today.
I'm going to show you how to export your calendar data from Outlook and load it into an Excel pivot table to do some analysis on where you spend your time. For the purposes of this article, Outlook is just a convenient source of data. The real value is in learning how powerful pivot tables can be.
So the three main goals are to get your data out of Outlook, put that data into a more usable form, and then do analysis using a pivot table. First we need to get the data from Outlook, so open Outlook and look at your calendar. One of the things that really help us with the analysis is the use of categories.
To use a category just select an event and go to Categorize and you can choose which color you would like to try to create. Now when I export this data it shows up as 1 to 1. So let's jump straight to exporting the data.
Go to File, go to Open & Export, Import / Export. Click Export to a file, and then click Next. We want values separated by commas.
Click Next and make sure your calendar is selected. Click next. It will ask you where to save it.
I save it on my desktop. I just call it test.csv.
You can name it anything you want and click Next. Okay, this step is optional, but if you're having trouble exporting your calendar or it is taking a long time, this can help. Go to Map Custom Fields and over on the Toside search description and remove it.
Description is a large freeform field that just describes all of your meetings. It's not very helpful in analysis. So toss it out and hit OK.
Then click Finish and choose a range of dates to look at. Now we have exported our data and they are on our desktop. I'm going to use someone else's Scalendar because it has more interesting data.
First of all, I strongly recommend that you convert this record to a table. To do that, go to insert and say it table. It assumes you want the record you clicked on, which we do, and it assumes we have headings and it's correct.
So click OK and now you have a table. The reason this table is so useful is that you can very easily filter and sort and apply a function to each row in the table. And we're at step two, we're going to massage the data to improve our analytics.
So we have to calculate the duration of these meetings. To do this we need to insert a new column and you do this by right clicking and choosing Insert. and now we need to enter a formula.
We need to combine the end date and time and then subtract the combination of the start date and start time. So end date plus end time minus start date plus start time, and we have our answer, even though our answer is formatted in the wrong format. To format cells we are going to use a custom time format which is the custom time format: mm which is hours colon minutes.
And now our calculation is correct. We can see 30 minutes for 2:00 p.m.
to 2:30 p.m. and two hours for 4:00 p.m.
to 6:00 p.m. Our formula is to concatenate our end date and time and start date and time, and then subtract the start date's start time from the end date's end time, which gives us the duration of the meeting.
Next we need to rename the column. Column1 is not very descriptive Sollets call it hours. Now let's analyze some data.
Go to the Insert tab and click PivotTable. Excel assumes that we want to look at the data in the last area we clicked, which is table1, and it is correct. We're going to paste it into a new worksheet and then click OK.
We now have an empty pivot table. First, let's take a look at the sumof lessons. Drag hours down to values.
Excel estimates that we are taking a number of hours that are incorrect. So click on the little black arrow. and go to the Value Field Settings.
Change the number to Sum and while we are here go to the number format and go to the custom field and change it to: mm. That way we don't have to format it, just understand that it will take us hours and minutes. Click OK.
And now we have a total of 278 hours. But that includes all day events So why don't we filter out all day events by dragging all day events onto Filter and then clicking the little down arrow and choosing FALSE. This collects all data records for which All Day Event is False.
So we have 38 hours of meetings in April that we exported. Let's start with categories. Grab categories and drag them to the lines.
and that should break out our time in 1 on 1s Management OrangeCategory working day and empty. Empty is where our meeting has no category. Let's say you haven't set many categories.
What else can you look at. Well the location is interesting. So remove the category and drag the location to the lines.
This shows that we have a lot of meetings or we spend a lot of time in meetings in the cafeteria and OIM 147 and a few other random locations for 13 and a half hours of meetings in an unfamiliar location. Another thing we can look at is who is scheduling our meetings, who is inviting us. So we can remove the location and grab the meeting organizer and drag it into the lines.
So you can see who is scheduling most of your meetings. And in this case, both Troy and John plan many hours. Finally, let's see how many meetings we go to.
Grab the Subject field and drag it to Values. Excel doesn't know how to sum or average a subject so it assumes you want a count and it is correct that we are actually doing a count. You can see that we have 33 Troy scheduled meetings and 13 John scheduled meetings.
This is just the beginning of the kind of analysis you can do with Excel pivot tables. Hope this has been helpful, and I hope you keep exploring what to do with pivot tables. For more information and more tutorials like this, please visit the EDA website and watch our other articles.
Thank you for watching
How do I set up SMS and mobile notifications in Outlook?
After you get logged in, click on the gear icon in the upper right and click on “Calendar” under “Your App Settings.” After clicking on the “Set up notifications” link, click on the “Set up text messaging” link. The next window will ask you for your country and your mobile carrier.
How do you send a text message from Outlook to a cell phone?
To send an SMS text message, simply compose the message in Outlook and then address it to the sender in the following format: phone_number@carrier_domain. For example, if Bill Gates’ phone number is 425-555-1234 and he uses SprintPCs, you will send a message to:
Is there a solution to taking telephone messages in outlook?
They are only for Word and One Note (No Idea what that is) nothing for outlook. Thanks anyway!! Did you find a solution? Did you find a solution to taking telephone messages in Outlook?
How do you make a phone call in outlook?
Click the Journal Entry button. Fill in your Subject line. Call your contact and click Start Timer when they answer. Add your call notes as necessary. Click Save and Close when done. When you return to your contact record, you won’t see references to these entries. You’ll have to type the Outlook keyboard shortcut Ctrl + 8 again.
Is there an Outlook add in for phone messages?
We tried an Outlook Add-In that was basically an email template for phone messages called 'Message Pad'. However the supervisor wanted something more integrated whereby he could see the phone messages in a separate list and open the message and check off, 'Rush', 'Call back', 'Returned Call' or 'Will Call' and a field for 'By' (enter date/time).