Excel timesheet 2015 - responses to the issues
Does Excel have a timesheet template?
As a timesheet in Excel, the total hours, regular hours, and overtime hours are automatically calculated. ... This timesheet template can also help you track the efficiency and productivity of teams within your company or business unit.
Hey, I'm Kelvin from Hubstaff and in this article I'm going to show you how to create a weekly timesheet in Excel. All right, so like I said, we're going to create a weekly timesheet in Excel and when we're done with everything your timesheet should look something like this and you can customize everything here, including your branding colors and you can add your company logo from left to right on the right we have a couple of different columns. You will see the date, tasks, start time, end time, regular hours, overtime, total hours and the notes section.
That was quite a bit. Now, before that when we fill out the formulas, I'll add 8:00 a.m. to 4:00 p.m. for start and end times here, so we have a full 8-hour day, which is going to be pretty typical I would say we have that prepares for the coming formulas.
Now let's start with the column for the total hours. We'll be adding our formulas to the regular, total, and overtime actions so that everything is automatically filled in for us. Now let's start with the total hours, let's enter the following formula and I'll just copy and paste this so that the total hours is equal to the end time minus the start time 24.
I'm going to have this on the screen for you to see as I explain. One thing that may seem strange here is multiplying the formula by 24, but we have to do this because Excel is registering a full day as a value of one, so as a numerical example, 12 hours would give a value of 0.5.
Next let's enter the formula for the regular hours and this column clearly depends on the upper limit you set for a regular work week, but for this example we will assume it is a 40 hour work week with 8 hours Days and anything beyond, we will consider overtime. So the formula will look like this again, I'll copy and paste it here because I set it up, but I'll have these formulas on the screen as Wego so you can see them arranged. So this is an if statement.
So we're going to tell this column to move things to a different column depending on the hours. We want this to be locked at eight hours as this is the maximum allowed regular hours in a day. Anything beyond that, as I said, is considered to be overtime.
If we use this equation along with the equation in the next column, we'll be able to just move the extra hours into the Overtime column very easily. Now let's move on to overtime and the formula here will look a little bit similar to what we just created. I'll copy and paste them again and place them correctly so it looks a bit similar to the other equation I just added to the 'regular hours' column, but there is a little difference here in terms of the structure of the equation itself.
Now we are going to tell this column to collect additional hours from the column with the regular hours and show them right here. To show you what this looks like, I'm going to change the hours here so that we have a 10 hour day and you can see that this is still the eight hour cap, but now we have two hours that have been displayed in the Overtime column. So you can see how everything is automatically moved very neatly into the appropriate columns.
Now that we've set up the regular and overtime, we're going to calculate the employee salaries and for that we're going to multiply the hours worked by their hourly rate, which is pretty straightforward and as you can see at the top of the screen we have a cell for the hourly rate The thing to do is copy and paste this simple equation, and then we're going to transfer that equation into the overtime column as well. Now this is multiplied by this base hourly rate. If you have a different rate for overtime, like hour and a half, you can for example add a separate cell above to calculate that too.
The last little thing I want to show you is how to freeze the different lines of your timesheet to keep everything nice and clean as you scroll through the different entries. So at the very top of here, everything from rows one to six will stay in place and you're done. Well, the very last thing I want to talk about before we wrap up this article is restricting access to these timesheets it so only managers can access the timesheets after they have been submitted and this will help reduce fraud, overpayments and to prevent accidental entries.
These are all very important to avoid if you've manually entered timesheets like this set up two separate folders in some sort of online storage option like Google Drive or Dropbox and what you want to do is allow the timesheets to be in sent to a folder and then, once sent, move to a folder another folder that is strictly limited to managing your access so that employees can submit the timesheets and cannot access them after submitting them as they are in Moved this separate folder. Hope you found this article helpful. If you can keep your fingers crossed below and you're new here, you should subscribe to the channel.
If you're interested we have templates like the one we just set up here in this article, back on our website, I have a link to download these templates at the bottom of the article description. Thanks again for watching and we will speak to you next time.
How do I track hours worked in Excel?
- Step 1- Switch Settings. ...
- Step 2- Input Column Headings. ...
- Step 3- Choose a Date Format. ...
- Step 4- Choose a Time Tracking Format. ...
- Step 5- Configure for Long Time Values. ...
- Step 6- Enter Formula to Calculate Hours Worked Per Day. ...
- Step 7- Enter Formula to Calculate Sum of Hours Worked per Week.
In this Excel tutorial, we are going to create a timesheet that will allow you to keep track of the hours worked by the employees and their vacation time or PTO for that hourly employee. We will then look at an option with which you can help make it easier for you and your employees to record your time. We use one sheet per employee.
So let's start by labeling this sheet with the employee's name. First, let's create a section where you can quickly, at a glance, take a look at the key details and PTO status of your employee. In addition, the values used here also help us to calculate the employee's PTO per hour worked.
In this example, Sasha's basic vacation pay is 80 hours, or two weeks per year. She can earn more or less depending on how many hours she works. We use 52 for the number of working weeks.
And for your information, the values we do using here may be different for your company. She is a full-time employee so we're going to use 40 hours a week. And now we can use these values to calculate how much vacation time she earns for each hour worked.
To do this, multiply the 40 hours by 52. Then we need to divide that result by the 80 hours on which we base her vacation time. Example: Sasha earns 0.0385 vacation hours for every hour she works.
Next we create the headers for the time tracking. We use the date, day, stamped time, stamped out time, breaks, hours worked, vacation time or PTO hours earned, power take-off used and remaining power take-off. So we start by entering the date.
The first Monday in 2020 was actually December 30, 2019. Then the Day field is the day of the week. So we're only referring to the date field, but we're applying some custom formatting to show the day of the week.
In the next few fields we will use time formatting and, in order for our total to be calculated correctly, the formatting we apply here will be important. For the fields clocked in and clocked out we apply a time format with am or pm and I'll choose the one that says 1:30 p.m.
And we can enter 8:00 a.m. And we say Sasha clocked out on the 30th at 6:00 p.m. is The pause column must also be formatted as, however, this time we are using a format that does not show am or pm.
This is because we're showing the break time, not the time the employee clocks in and clocked out for the break.If you want to see the time the employee clocked in and out, you can copy the columns clocked in and clocked out and simply label them accordingly. And when we then enter the time that the employee was during the break, we still enter an hour with the. a colon if it was in hour format.
To then calculate the working hours, we subtract the breaks and the clocked time from the time that the employee clocked out. We then multiply this by 24 to convert the time value to a regular number, and you may need to update the formatting to number format from time to time. With this we can calculate the PTO Ea rned.
And the formula for this is the total working hours times the PTO Hourly. And we will lock this so that we can use this in other cells. PTO Used remains empty until the employee uses a PTO or vacation time .And PTO Remaining, we Subtract PTO Used from PTO Earned.
And now select these fields and drag them down to complete a full week. And I created this for a seven day work week Monday through Sunday. Your company needs this possibly Monday through Friday only.
So next we are going to clear all fields that need to be entered later. And then, with your active cell anywhere on that data, we will convert this to a table. Click the tab to add another row and delete anything that might have been autofilled.
Under 'Working hours' we add the number of hours worked and bold it. And we'll copy this to PTO Earned and PTO Used, and we'll format PTO Earned to have a few more decimal places. Now PTO Remaining calculates the PTO Used of each PTO Earned.
And we will also format that in bold. So this is our first week. To create the second week, I just copy that and I paste it directly below the table.
And it will still be part of that table. What I'm doing differently now is to put a formula on Monday of the second week that references the last day of the previous week and add one to the cell below that next Tuesday, we reference Monday above and add one too . And then we just pull that down.
We're deleting here where it says Saturday and we're revising this PTO formula to continue using PTO for this week from the earned PTO, but we will also add the remaining PTO from the week before. And let's actually copy these timed on and off times down so we have some data to look at. And let's say on Saturday, Sasha worked from 9:00 a.m. to noon and didn't take a break, and we say she's this week Had four hours of vacation.
So let's say they left at 12:00 on Thursday, and didn't have lunch. Now that we have this second week with our revised date formula and the revised PTO remainder formula, we can copy the second week, delete this Saturday and now correctly calculate all the following weeks that we should copy down. Then over here, so we can see your current PTO status, let's create a formula for PTO Earned Year to Date where we sum the PTO Earned column and divide that by two is two because technically we're adding everything twice where we have the PTO per day and then again the same amount for the week.
And we do the same thing for the PTO shaft and divide that by two. And then PTO Available since the beginning of the year, we deduct the PTO drive used from every PTO drive we earn. So this can be complex.
And with all the manual input, copying and pasting, there is plenty of room for hours of error from your staff. One option that impressed me is OnTheClock's cloud-based time traffic cking service. Your app, whether on the mobile phone or desktop, makes it easy for your employees to clock in and out.
And you can see both regular working hours and PTO balance in real time in the description. They offer a free 30 day trial. And if you have two employees or less, it's free! Thanks, OnTheClock, for that Sponsoring this tutorial.
And to see more articles like this one, click these links. Thank you.
How does the timesheet template work in Excel?
Here is a snapshot of the Weekly Excel Timesheet Template: As soon as you enter the ‘In time’ and the ‘Out time’, the template automatically calculates the regular and overtime hours. If there are any breaks (such as lunch break) that are not paid, you can also enter that.
How are overtime hours calculated in an Excel spreadsheet?
As a timesheet in Excel, the total hours, regular hours, and overtime hours are automatically calculated. This timesheet template can also help you track the efficiency and productivity of teams within your company or business unit. This is an accessible template.
Which is the best timesheet for a small business?
Perfect for small businesses, contractors, or the self-employed, this Excel timesheet template records time in, time out, and lunchbreaks for each day of the work week. As a timesheet in Excel, the total hours, regular hours, and overtime hours are automatically calculated.
Can you change the formulas in a timesheet?
Do not change any formulas in the timesheet. Only make the entries in ‘In time’ and ‘Out time’ columns. While deleting entries, delete it only from the ‘In time’, ‘Out Time’ and ‘Break Hours’ columns. I have changed the page margins to make it fit on a single sheet when printed.