Stepped layout access - how to fix
How do I change the layout in access?
On the Arrange tab, in the Table group, click the layout type you want (Tabular or Stacked). Right-click the control layout, point to Layout, and then click the layout type you want.
Sometimes you may want to add or change fields in your tables. Access makes this easy, although there are a few important things you need to be aware of. There are three different rules you can apply about the type of data the fields can accept.
These are data types, character restrictions, and validation rules. To start, make sure you have a spreadsheet open. I'm using the Customers table. all the way to the right until you see the blank box that says Clickto Add.
And when you click that you will see a list of all the data types you can choose from. Short text is the default option, and this is the type you want use for normal text, e.g.
B. the name or address of a person. They also use it for numbers that aren't used in calculations, such as: B. a phone number or zip code.
For all of the numbers you might want to use calculations with, you must choose Number. For example we would use this for the quantities of an item that were sold. If you are dealing with money, select Currency.
And if you select Date & Time, when editing this field you will see a calendar icon that you can click on to select a date. But in this case, I just want a simple yes or no answer, so I'll pick that one. And this adds a check box for each record.
Then you can type the name of your field it 'Add to mailing list?' Then I change the size of this field. Now we can easily review any customer who wants to be added to our mailing list. And you can also click and drag on the name to move the field anywhere if you decide you need a different type of data for a field, you can just select it and then go to the Fields tab ... and click the Data Type drop-down arrow.
I will change this to text so that I can add additional information in this area. Some of our customers would like to receive our weekly newsletter, others would just like to hear about our special events. Now you should be very careful when changing the dates as you enter it is possible that some of your data will be lost if you change it to the wrong type.
In some fields you may want to narrow the data even further by adding a character limit. And this is only possible for text fields. For example, you want to we mean that all states are formatted the same way, so we only use the two-letter state abbreviations.
If some of the records say NC and others say North Carolina, Access cannot group them. This means our sorts, filters, and queries may not work properly. On the Fields tab, find the field size field.
The default field size is 255 characters, but I'll change it to 2. And you might get a warning, so if you're sure you want to change the field size, click Yes. In this case, setting a character limit is not enough as someone could still enter a two-letter code that is not a real status (e.g.
NX). To prevent this from happening, we need to be more specific about what types of input this field accepts, so do so by adding a validation rule. On the Fields tab, go to the Validation command on the far right ... and select Field Validation Rule.
Here I put each status abbreviation in quotation marks and separate them with the word 'Or.' And this can take a while. So this expression is just looking for exact matches, but if you want you can create validation rules using the same syntaxes we talked about in the query lessons.Use the Like syntax to set a validation rule that only allows text that starts with 'cake' ends.
If you're using numeric values, you can also use greater than to make sure none of our quantities are negative. When you're done, click OK. Whenever you create a validation rule, it's important to create a validation message.
And this option is also under the validation command. This message appears when someone tries to enter something the Validation rule does not match. The message should briefly describe the rule so that the user can then make the necessary corrections.
In this case, I'm just mentioning that it must be a two-letter abbreviation. Now, you don't have to put a character limit or validation rule on all of your fields, but you can add one or both of them whenever you want to control the types of information your field accepts.
How do I add a footer in access?
- Display the form in Design view.
- Right-click on the design surface and select Form Header/Footer from the shortcut menu.
- The header and footer sections are added to the design surface.
Hello everyone again and welcome back to programming in Access 2013. My name is Steve Bishop and today we will continue the section on reports and I will rebuild the report we started earlier in the last article here and just a few words to you give quick idea of what we have currently we have our different our different lines are basically displayed here with an alternating background color from light gray well i am going to change this report because at the moment it doesn't look like i am going to print it out for someone so I'll go back to design view and let's make some aesthetic adjustments. I'll give it a header to identify what the report is called, so customer address report fine and then 'I'll change the font size by going to the Format tab and I'll change the font size to 20 and it's nice and bold and I'll change the background color to a nice looking blueall right resize it to make sure it's big enough and then I'd also like to change the page header background color to a little gray so I right click on it the page heading and go back to fill the color and that looks about good.I think the blue ongrey is pretty good, that's a good color combination of blue on gray all right, since that is now gray and my alternative colors are gray too, I want that actually get rid of alternate color so I'll remember that I can right click on the detail and I'll do the change alternate background color for the details area just like we did with the form except this time for the alternate color which I won't choose and if you don't choose one it will basically look uniform here you can see everything is white is in the background and we don't really have a way to tell one range from another so I'm going to fix that now by going back to my design view and going into the design there is the design tab there is that nice little horizontal this one Line that we can draw we can cross it or we can do it straight across, whatever you want I'll draw one down here and go all the way through.
From left to right in my report, a line is now inserted at the end of each of these lines. If we look at this now we can see that there is some kind of line that delimits each of these lines and that looks pretty good, although I am going to tweak the space for this customer name a bit I think I would like to see a bit more of a gap here so I'll leave this out in case you're wondering what I'm doing and I'll just leave it out if you can use those the up and down arrow keys and the left and right keys to turn it around moving one spot at a time I'm going to move this down quite a bit too and that should probably see what that looks like customer attention that looks pretty looks good like we got attention there twice, maybe i need to fix that, huh, that's not paying attention, that's fine, so one of the other things I want to do and you've probably seen this a lot is that I'm down here in my foot I would like to add line I want the user who prints this to know which page this is that this particular page well, when they print this there will be a sequence of pages. You probably want to know the order these pages are numbered correctly, so I have this text box that I'm going to add here I'm going to take some of the format away I'll make the background solid and the frame style transparent sorry the background style is transparent and the frame style is transparent ok and for my data i go to the control source click on the ellipse and that brings us back to the expression builder and there is this option down here called general expressions and if you are in a report or in a forum or a query and You need to make the expression builder there will be common expressions for each of these different types of objects and here we have side n of M exactly what I'm looking for, even gives me a little preview of what it would look like so side and then sit and that is the page number of and then pages, so this is a concatenation like what we are referring to or have seen what is basically a page which is the text and then page is the number that is being printed and then from and then pages which is the total number of pages that the report will be printed i click ok and then I also want to put down the time and date this report will be printed down here, so I'll make my box here again, go to the format change the backstyle to transparent and the frame style to transparent and then I go back here go to data tab control source general expressions current date and time which happen to be ok now and you will see it automatically gives me the same s ignon both, it should be about what i am looking for i think this will work fine You go ahead and move something, make sure there is plenty of room for the full time and date, and let's see what the customer address report looks like below Au f the bottom page 1 of 1 is my time and date and of course you can move and adjust this to make the size and dimensions of your text box the way you want it.
You can even choose it and I'll go to the format and I'll say I'll move this all the way to the right and I'll say move this all the way to the left and save it now in this text box the text is all the way left aligned and in this one is the Text aligned all the way to the right let's see what that looks like this looks pretty good I think this will work just fine, so there we have our report, we're going to do a few more things that we call grouping and sorting because we're obviously not sorted properly These days we don't have things in alphabetical order or in any particular sorting, as it would probably be nice to have the Richmond Virginias together where smiles go together, or maybe we want to group the offices together and maybe we even want to do a few counts, maybe we want to know how many addresses we have in our office and how many of them are built -and w How many of these are in single code and in the next in the next article I'll go ahead and show you how you can do all of that
How do you use a Report Wizard in Access?
- Click the Create tab.
- In the Reports group, click the Report Wizard icon. ...
- Click in the Tables/Queries list box and choose the table or query that contains the data you want to print in a report.
- Click a field in the Available Fields box and then click the > button.
Welcome to Office 2016, article number 41. Hey, we're talking about Access 2016. And in this article we have a simple topic, we need to see how to use a report wizard to generate reports based on queries.
And we have two examples. We want to use our inventory value query that we created in the last article and use the Create Ribbon tab and then use the report wizard here in the report group, and here is the wizard that we use for inventory value, and then value we take our product Rearrange the phone list, use the wizard, and generate two reports. And then, as always when the raw data changes, the queries change and so does our report output.
Classes website - clicking the link below the article will take you to that classes website - you either need the full access database from the have last article or download WoodenCraftsDatabaseDone after article 40. It's a zipped folder Download and unzip it. As soon as you have received this Access database, it is here.
Table s. This is the heart of every database, this is where our raw data is stored. Queries, this is where we ask questions.
Forms, this is where we enter raw data or change it, edit it. Our goal is to create the fourth type of object that we can access. Well here is the inventory value.
I choose him. Now go to Create. And in the report group, we want to use the report wizard.
Now a report becomes simply a formatted version of our query.Inventory value is something we check regularly and similarly, when we do Product Reorder PhoneList we use this at the end of each week to figure out what to reorder now. The wizard is simple; Step 1.We already have you selected the correct query so it's listed there.
But you can change it to whatever object you want. Inventory value is what we want. Here is a list of fields.
I can choose from the list using the single one using arrow or I can bring all fields over with the double arrow. I select the double arrow and just like that, selected fields, description and inventory. I click on next.
Now it is asked if we want to group. If you have duplicates in the columns, you can then choose which column to group by. Then not all of these duplicates will be listed, it will only list one item.
We have no duplicates so we will click Next. Sort. I will select Inventory Value and we will do Ascending.
Next. 'Column' means in a column. ' Tabular 'means in rows.
We're going to select Tabular. This report is not very wide so I choose Portrait Orientation. Click Next.
It automatically checks to adjust field width so that all fields are on the page. I click Next. This is the Title of the object.
So I'll click right in front of the I and the backspace key. Inventory Value is fine. I want to preview the report.
So I'll select this and hit finish. And there she is. A formatted version of our inventory value.
Now let's go to the print preview and close it at the top. Click the drop down menu. I choose Layout View.
We saw this view when we were creating our form. I can change the column width. Here I select the field name at the top.
Hold You tight the control, I click on the inventory values and then very carefully, use my horizontal black arrow and adjust the column width. I'll do the same here, hold click.Control.Click.
Click and drag. Now I want to select all the inventory values and then left justify them. I go to Format.
Click Left. I don't like that. I try Center.
Okay. Now I want to highlight the field name. I hold down the Ctrl key and click the other field name I want to add.
Bold and increase font size increase. Let's try 14. Okay.
Now we can go to Design. Over to Views and Print Preview. Let's go.
I'll go to Control S. If I get this Close object, down here is our fourth group, reports. I can double-click this anytime and there is our report, and we find that the inventory value for Railway Bridge is $ 8.50.
Better be dynamic. It'd better be updated when the raw data changes. So I'll close the report.
I click on the description and want to find this record - Railway Bridge.Control F is the keyboard for Find. We talked about it in Excel and Word.
Control F got us to Find.Find what? Whole field, I'd better type everything right. I choose 'Any part of the field'.
This way you can search for the first letters and a last name, for example. I just type in 'railroad' and 'find next'. There it is.
Railway bridge. Click close. I'm going to change this to 10.
This is raw data. This is the form. So I can just close.
And when I double click on Reports, double click. Sure enough. Oh, see you that on, it's even sorted all the way down - railway bridge. $ 8.50 times 10 is $ 85.
Now I'm going to close this report. Come to Products. Click in Description ption, Control F.
Each part is already selected. Railroad is still there. I say Find Next.Close this.Backspace on this zero.
And Close. Now when I get to my report, it's totally amazing. Inventory value report based on our query.
Now we would also like to generate a report for the reorganization of the phone list. Now double-click and open it. Remember, this has a condition or a criterion.
Every time the stock level falls below 5, the products displayed will appear in this query. Also note that we have duplicates. This is a situation where we can use something like grouping to list the last name and phone number once, but then list the products below.
I will close this query. If it is selected, I can now get to Create. Via to the report group, report assistant.
I make sure I chose the correct query in step 1. I want all fields. So I click the double arrow.
Selected fields contain all fields. Click Next. Now how would you like to view your data? Well, we're pulling data from two tabs, so when I select Supplier Data, this is one side of a one -to-many relationship.
Remember to have one supplier each - last name and phone number for one supplier. Since this is the one-sided, it will be shown at the top; all of the products on the main page will be listed below. Now this is a type of grouping, but it happens because we have a one-to-many relationship.
The supplier is one side, many is the product side. All right, I'm Select Supplier Details and click Next. Now we are asked if we want to group, but we don't have duplicates to group.
So let's just hit Next. Reorder phone list. I definitely want to do this On Hand.
The product with the fewest number of units available will be listed first. I will click Next. Now we have a choice between high and I think since we have more fields here, it's going to be wider than it is tall so we choose landscape.
Graduated. You can see what it will do. It will have a graduated effect on the report.
Blocking, you see a preview. That's actually pretty cool. This wizard gives us a preview.
But we stick with Stepped. Customize fields is fine. Click Next.
I don't want supplier data as the name so I'll select that one and type in Product Reorder PhoneList. Okay. I want to preview the report.
I hit Finish in that wizard. And there is our report. We can use the horizontal scroll bar to scroll .Whoa.
This is way too far over it. I'll scroll over here and we'll close the print preview. Go to either Design or Home.
Find the view group and we'll go to the layout view. I'll select Last Name, hold down the Ctrl key, click the column, and then adjust the column width a little. I click on phone and the phone numbers.
Click and drag to adjust the width. Go to hand. I'll select the field name above, hold down the Ctrl key.
Click the column. Try and adjust. Now look at this.
I'm going to use the arrow keys to move the entire field name and number column. So use I mean my arrow key. Click on Product ID and items in the column.
I use my arrow keys to scroll over it. Description I am and leave it there for now. And then in that cost column I click the field name, hold down the Ctrl key Hold down, click the numbers.
And from the right I will adjust the column width. And then I can use my arrow keys. So this looks ok.
I want to select the field name so I choose Cost. I hold the control. And I click on each of the field names.
Now I come down and get my horizontal scroll bar. Now I choose Control again, click the last field name. Up in format.Bold.
Maybe something like 12, 14, maybe. Okay. Over to Design.Views.
Let's take a look at this Print Preview. And there's our phone list to reorder. And you can see that there is a one-to-many relationship, which is essentially about grouping them.
List the last name and phone number only once. Now this is perfect. At the end of each week jus don't come here, print this out and we have this report to use on the phone and to reorder.
Now I'm going to close this. I am prompted to save. Definitely say yes.
Come to the product form. I'm Clicking the 'Next Record' button below here. Blocks in Box.
This is over the hurdle. So I go back and change it to 4. And now this better shows up in our phone list for reordering.
I close the form , the data is automatically saved. I come here. Double click on the report.
And indeed there are the Blocks in Box. This is just a great example of the power of a database where we save the raw data and have an end to results, some useful information presented in this report. As soon as the raw data changes it will be fully updated.
Ok, that's it for article 41, we used in Build to create two reports. one for inventory value and ProductReorder Phone List. And we saw when we changed the raw data, it was completely updated.
Okay, next article, we have one last Access article. We'll talk about exporting data to Excel and Speak PDF forms. If you enjoyed the article, be sure to click the thumbs up.
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Why is there no step layout in access 2013?
The only options are 'columnar', 'tabular' and 'justified'. I initially thought the reason was that the database was created with Access 2010 then moved 2013, but after I created a new database directly with 2013 and problem is still there.
How to create stepped reports in SQL Server?
It provides the layout for stepped reports, making it easy to create them. After you complete the wizard, you can further enhance the report. The wizard is available only in Report Builder. You can create and modify paginated report definition (.rdl) files in Report Builder and in Report Designer in SQL Server Data Tools.
When do I add a control layout in access?
Access adds control layouts automatically when you use the Report Wizard to build a report, or when you create a report by clicking Report in the Reports group of the Create tab. A control layout is like a table, each cell of which can contain a label, a text box, or any other type of control.
When to use tabular layout in access reports?
Tabular refers to the table-like appearance of the data. This is the type of report that Access creates when you click Report in the Reports group of the Create tab. The tabular layout is a good one to use if your report has a relatively small number of fields that you want to display in a simple list format.