Hotmail manage folders - listed questions and answers
How do I edit folders in Hotmail?
Hotmail lets you rename folders right from a web browser (like Internet Explorer); start by locating the folder you would like to rename. Right-click on the folder to display the folder's "context menu": then click Rename, the first menu item. The folder name will become selected, editable text as soon as you do.
How can you save time and effort in managing your email using the folder features in Microsoft Outlook? Hello, I'm Dawn Bjork, The Software Pro.
I am also a Microsoft Certified Trainer. In this training we will focus on working with folders in Outlook. What's your Outlook personality? Are you a filer or a piler? That said, do you move messages to a multitude of folders, or do you keep most of your messages in your inbox? Most people leave them in their inboxes, and even with the robust search tools and Outlook, keeping all of your messages in your inbox is a huge drain on productivity as you often touch a message multiple times.
Also, important messages can be easily overlooked as you will scan a lot of the content in your inbox if you need to keep a message for future reference. Keep your inbox clean and move it to the appropriate folder. Let's focus on working with folders.
Now, many Outlook users create and work with themed folders like clients and among clients there could be Big Important Corporation etc. Now it won't be long before that hierarchy moves from productive to complex with too many folders and topics, plus, with so many of us checking email on our phones, it may make more sense to have fewer folders. There are now a change in philosophy in Outlook, and certainly now that Outlook Search is so much more robust it is still easier to find messages from where they are stored.
Consider switching from a topic-based to an action-based folder structure. This will be a lot easier. For example pending, parking lot, processed, reference.
There may be a reading folder, a message that you download for times when you are traveling or not so focused on your inbox. Personal, d. H. action-based folders, give you a place to move messages without having a really complex folder system.
Now that you can figure out which approach works best for you, you can also use a hybrid mix of topic and action-based folders. Let's look at different ways to create a folder would be to right click on the primary or parent folder like the Inbox. For example, for clients, I could right-click here and see all of these options, and this would include other folder management tools as well.
So be sure to explore them. In this case I will create a new folder and this could be Big Important Client now. This is in contrast to the philosophy that it is action based and first and foremost I want you to see here that it is then we can easily clog up.
Here is the hybrid approach with action-based folders for example, Pending. We'd like to put it here while waiting for a follow up so we can mark it for follow up in Outlook and then find it later. That said, you might have things that are being processed, I don't want to get rid of it just yet, but it doesn't really have to go into a folder, which means you can come back to it regularly and just delete it.
So think again about what makes sense for you. Another way for us to create a folder is by going to the 'Folder' tab and from here we see 'New Folder' on the left. The keyboard shortcut for this is CTRL + SHIFT + E, so this is another way of working with a folder or creating a new folder.
It puts you in a dialog box so just a different approach and you'll find that the right click menu is a lot quicker to work with. From here, if I'm going to be topic-based, then maybe if I'm 'I'm planning an upcoming conference, maybe I'll create a new one here and just choose, OK, so different strategies for it. Now also notice whether we created a folder or not, we also have options here based on where we are.
Then we would have the option, for example, in this case this is an empty folder, but we could then focus on renaming, copying, moving, deleting and looking at all of these choices we will talk more about in a moment and add to favorites the we will investigate as well. Many options are available to us when it comes to folder management, whether you are working with just a few folders or many folders, one of the key to cleaning up your inbox is not just to throw a bunch of messages somewhere else o action and you've probably heard of various time management and productivity tips. Find out what works best for you.
A simple approach, especially when working with our inbox, is to make a decision so we don't keep touching a message. Do we want to delete it? Are we gonna do it? That is, if it only lasts a few minutes and it could be a lot easier to mark it up for follow-up or try to remember it later. Is it something that someone else should really do? If you know it's going to take longer, maybe you should put it off and then flag it for follow-up or even make it an appointment point to look at and bring up.
These are some of the things that you might want to consider as well. It's not just about creating a folder structure, it's about whether those messages need to go into the folder in order for you to empty your inbox. Well how do we move messages? Well, there are a lot of different options for that.
One is that we could just drag a message over there. So here we go again, if we have more folders, then this can be a bit more cumbersome. But for this post, for example, I want it to go on my tech newsletter so I could just drag this.
Now you'll see in A Moment where Favorite Folders are a way to make this easier. We also have the option to move and this is available to us in a number of ways. On the Home tab of the ribbon, there is Move here.
And then we would see our newest locations here. And that would be a way for us. Another option is to right click on a message and you will then have the options to move it too.
So very similar to working through the menu ribbon and from there you would also have the option of moving to other folders and managing them. Another option is the keyboard shortcut CTRL + SHIFT + V. You probably won't find this the easiest, but there will always be a keyboard shortcut to know that this is another way to move a message.
And finally, we could create a rule in Outlook to automatically move messages from your inbox to a specific folder. And that could be the case with things like these tech newsletters that I want to read but that I also don't want to receive in terms of maybe higher priorities that I work with. Let's go back to those points that we use regularly, where we can use our favorites.
Now this is a really helpful time-saving tool, for example my tech newsletters, I want to be able to work with them. I'll right click here and just left click on Add to Favorites. This is an option that is also available in our folder bar and either click and either right click on it or I could select Add to Favorites from the ribbon.
What then happens with this is that we are actually creating a favorites area above our primary inbox folder structure and this is something that you can keep adding. Now these are just shortcuts and you always have the option, for example, to right-click and then remove them from favorites. That said, you may have projects going in and out.
Then there may be some things you don't have and need to focus more on being removed from favorites. It's just ya shortcut and so you don't delete the content that would happen if you actually physically removed the folder we have in our inbox in this case. These favorites are also things you can rearrange newsletters, we could add others here too.
And that can then be very customized to make it a lot easier. For example, here I have an e-mail about one of these conferences and can simply drag in and have them available. Also here is something for my tech newsletters.
So it becomes another way of being able to access it easily and even if you have a somewhat ambitious folder structure. The other thing to keep in mind is that in your existing folders, whether you work with favorites or not, they can be rearranged. This is really helpful and something that wasn't available in some previous versions of Outlook.
And that's why a lot of people don't know about it yet. So from here, if this were one of my priority conferences, I might actually be lugging them around, maybe important projects that I want to move up. There might be other things that I want to rearrange.
And so it is no longer necessary for this in alphabetical order. But anytime you get too ambitious or just want to get them back to their original state, you can just switch to any folder. Now it could be included here specifically in conferences.
I could right click here and just say Sort subfolders A to Z and you can see the Up and Down as well. So these could be rearranged or go to my inbox. And note that this option is also available in my Folders tab of the ribbon.
From here I could just arrange these in alphabetical order. How can you take advantage of the folders and make them work better to save time and really clean up your inbox? Now that you've seen how you can save time and effort by taking advantage of folders in Microsoft. use Outlook.
For more tips on being productive with Microsoft Outlook, visit TheSoftwarePro.com/Outlook. If you found this training helpful, like, comment, and subscribe to this article.
This is Dawn Bjork, The Software Pro. Thank you for watching.
How do I manage folders in Outlook?
Delete a folder
- In the folder pane, right-click the folder or subfolder you want to delete.
- Select Delete folder.
- Select OK to confirm.
How do I view folders in Hotmail?
- If needed, go through Hotmail sign in to access your account.
- Once you are in your inbox, look at the left pane.
- Notice that each group below your inbox shows a triangle next to it (see screenshot, with expanded and collapsed Sidebar items).
- Click on the triangle next to "Folders"
Can you create folders in Hotmail?
To create a new folder in Hotmail, click on the “New Folder” link in the left pane. You can also move the cursor over “Folders“, click on the small 'gear' icon that appears to the right and then choose “Add a new folder” from the menu.
Where did " manage my folders " go in Hotmail?
The only one at the bottom of my list of Folders is 'New Folder' When I click on it and try to create a new Folder It's response is 'Your folder file is full'. But I can't get into 'manage my folders' to delete any. This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread.
How to manage your folders in Outlook.com?
Open Internet Explorer. On the Tools Menu, click “Manage Add-ons.” From the “Toolbars and Extensions,” select “Microsoft Silverlight.” If it says Disabled, click the “Enable” button. Lastly, please follow the steps below on how to manage your folders using the Outlook.com interface. Sign in to your Microsoft account.
How do you put an email in a folder?
Type a name for the folder and press Enter. Select an email message. Drag and drop it into a folder. Note: To move more than one email, select an email, hold down the Shift key and select other messages, and then click, drag, and drop them into a folder. To add a folder to Favorites, right-click the folder, and then select Show in Favorites.
How do I move my mailbox to a new folder?
Sign in to your Microsoft account. On the left panel of your mailbox where you can see your folders, select the New folder option to create a new one. Type the folder name, then press Enter. If you want to move that folder under the Inbox folder, you can just simply use the drag and drop feature.